Administrative Assistant - Business Support
About the Role
Our client, a reputable organization in the healthcare sector, is actively seeking a dedicated and detail-oriented Administrative Assistant to join their Business Support team. This role is based in their vibrant Des Moines, Iowa office and offers a hybrid work arrangement, blending essential in-office collaboration with the convenience of remote work. The ideal candidate will be instrumental in providing essential administrative support to various departments, ensuring smooth daily operations, and assisting with key projects. This is an excellent opportunity for an organized and proactive individual to contribute to a growing team and develop their professional skills in a supportive environment. You will be a key player in maintaining organizational efficiency and facilitating communication across the company. Our client is committed to fostering a positive work culture that values collaboration, professional development, and work-life balance, making this an attractive role for motivated administrative professionals.
Key Responsibilities
Provide comprehensive administrative support to department staff, including managing schedules, booking appointments, and preparing meeting materials. Handle incoming and outgoing correspondence, including emails, phone calls, and mail, ensuring timely and professional responses. Organize and maintain filing systems, both physical and digital, ensuring easy retrieval of documents and information. Assist with the preparation of reports, presentations, and other business documents, ensuring accuracy and clarity. Coordinate travel arrangements, including flights, accommodations, and ground transportation. Process expense reports and invoices in a timely and accurate manner. Manage office supplies inventory and place orders as needed. Greet visitors and direct them to the appropriate personnel. Assist with special projects and initiatives as assigned by management. Contribute to maintaining a well-organized and efficient office environment.
Requirements
Proven experience in an administrative assistant role, demonstrating strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent written and verbal communication skills. Strong attention to detail and accuracy in all tasks performed. Ability to work independently and collaboratively within a team. Professional demeanor and a commitment to providing excellent customer service. Experience with calendar management and travel coordination is required. Familiarity with office equipment and procedures. A proactive attitude and the ability to anticipate needs. High school diploma or equivalent; Associate's degree preferred.
Benefits
Our client offers a competitive salary and a comprehensive benefits package designed to support employee well-being. This includes health, dental, and vision insurance options, a retirement savings plan with employer contributions, and paid time off. We provide opportunities for professional growth and development through internal training programs and workshops. Employees enjoy a positive and collaborative work environment in our Des Moines, Iowa office, along with the flexibility afforded by our hybrid work model. Join our team and contribute to a mission-driven organization dedicated to making a difference.