AP & AR Associate

• About Our Client: This organization is a global leader in on-demand private aviation, operating one of the largest fleets in the industry. It partners strategically with a major airline to provide safe, reliable, and flexible private air travel. Beyond private flights, the company offers freight services, safety and security solutions, and managed services to a diverse client base including individuals, businesses, and government agencies. Its operations include a mix of owned aircraft and a worldwide network of trusted charter operators.

• About the Opportunity:

The AP & AR Associate supports the Accounts Receivable and Accounts Payable functions within the Shared Services team. This role ensures timely processing of invoices, credit memos, and payments, manages vendor relations, and assists with departmental tasks. It plays a crucial part in maintaining accurate financial records, supporting compliance efforts, and facilitating smooth financial operations for the organization.

• Responsibilities:
• Manage the Accounts Receivable mailbox and respond to inquiries within one hour
• Generate and distribute customer invoices and credit memos to brokers
• Record daily incoming payments and process credit card transactions
• Review and post fees and apply customer payments accurately in NetSuite
• Distribute aging statements to support timely collections
• Complete month-end tasks and assist with internal and external audits
• Monitor the Accounts Payable mailbox and provide backup support as needed
• Ensure invoices and credit memos are properly coded, approved, and entered daily
• Perform two-way invoice to purchase order matching in NetSuite
• Communicate with vendors to resolve discrepancies or statement issues
• Support audits and special projects assigned by management
• Requirements:
• 2-3 years’ experience in accounts payable, accounts receivable, or a related accounting function
• Working knowledge of Oracle or NetSuite; experience with Concur is a plus
• Familiarity with flight database systems is advantageous
• Experience in the aviation industry or multinational companies is preferred
• Strong proficiency in Microsoft Excel
• Excellent verbal and written communication skills
• Detail-oriented, organized, and self-motivated
• Ability to work effectively in a team environment
• Pay Range and Compensation Package:
• Compensation ranges from $20.72 per hour to $24.38 per hour, based on experience and skills
• Eligibility for a discretionary annual incentive program up to 6% based on individual and organizational performance
• Benefits & Perks:
• Tuition Reimbursement
• Competitive 401(k) plan
• Comprehensive Medical, Dental, and Vision Insurance
• Access to mental health and wellness counseling through Spring Health
• Financial planning assistance
• Additional programs supporting overall well-being

Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin. Note RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career page or ATS.