Billing Coordinator
Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms, established in 1884 and headquartered in New York. They are seeking a highly organized and detail-oriented Billing Coordinator to join their Billing, Collections and E-Billing team, ensuring accurate and timely billing for services rendered to clients.
Responsibilities
- Process and deliver a high volume of attorney client bills with accuracy and efficiency
- Review and edit pre-bills in response to attorney and support team requests
- Apply retainer and on-account credits under attorney direction and in line with Firm policy
- Handle write-offs in accordance with established Firm guidelines
- Execute complex billing tasks, including multi-discount and split-party billing, and produce electronic bills in a timely manner
- Submit invoices electronically and assist in resolving issues that might arise, ensuring a smooth client billing process
- Verify supporting billing documentation for accuracy, as required
- Investigate and resolve billing discrepancies and client inquiries with speed and professionalism
- Generate billing schedules and perform billing analysis as needed
- Serve as a key billing liaison between attorneys, secretaries, and clients
- Prepare and distribute monthly Partner reports and provide report comments for the Finance Committee and Partner-facing communications
- Participate in Partner and management meetings to review unbilled matter comments, matter on-accounts and e-billing issues
- Work closely with the Collections team to resolve accounts receivable issues and minimize credit balances
- Provide backup support to colleagues
- Maintain accurate, audit-ready records and support internal and external compliance efforts
- Help implement and refine billing systems and procedures to enhance efficiency and contribute to strategic special projects
- Support Finance during month-end and year-end billing cycles
- Perform other duties as assigned
Skills
- High School diploma or GED equivalent
- Solid understanding of legal billing practices and experience with timekeeping and billing software
- Strong analytical, organizational, and problem-solving skills
- Excellent communicator with the ability to interact professionally with attorneys and support staff
- Proficient in Microsoft Office, particularly Excel
- High integrity, discretion, and a detail-oriented approach with a commitment to accuracy
- Capable of working independently and collaboratively in a team environment
- Skilled in using an accounting calculator
- Adept at prioritizing, planning, and managing multiple tasks to meet deadlines in a fast-paced environment
- Flexible and adaptable, with the ability to handle changing priorities and workload demands
- Willingness to work additional hours when necessary
- 1 to 2 years of billing experience in a large law firm required
- Bachelor's degree from four-year college or university or equivalent combination of education and experience
- A minimum of 1 to 2 years of finance, accounting or e-billing experience in a law firm
- Knowledge of 3E billing system or comparable billing program
Company Overview