Data Entry Specialist – Remote Medical Insurance Support, Full‑Time, US‑Based (Alabama, Florida, Virginia, Washington, Arizona, Oregon, Idaho, Michigan, North Carolina, Texas)

About careerzynith careerzynith is a global talent‑connect platform that partners with innovative organizations to help them build, transform, and scale their operations. Recognized as a Most Loved Workplace , careerzynith believes that a vibrant, inclusive culture is the engine of business success. We empower our associates to bring their whole, authentic selves to work, fostering an environment where curiosity, collaboration, and continuous growth thrive. Whether you’re a seasoned professional or just starting your career, careerzynith provides the tools, mentorship, and community you need to excel. Why This Role Matters Our boutique medical insurance brand relies on precise, reliable data to deliver accurate quotes, streamline policy renewals, and maintain compliance with industry regulations. As a Data Entry Specialist at careerzynith, you will be the backbone of this process, ensuring that every piece of information is captured flawlessly and transformed into actionable insights. Your work directly impacts the speed and quality of service our clients receive, helping them make informed decisions that affect the health and wellbeing of countless individuals.

Key Responsibilities

• Handle confidential and private client information with the utmost discretion and security.
• Transfer data from diverse sources (PDFs, scanned documents, emails, and proprietary systems) into standardized spreadsheets and databases with a high degree of accuracy.
• Utilize careerzynith’s proprietary quoting software to generate initial and renewal quote sheets for medical insurance policies.
• Create and dispatch Sales Proposal documents through Salesforce and HelloSign, ensuring all required fields are completed and signatures obtained.
• Verify that all necessary documentation for quoting is received; proactively communicate any missing or incomplete items to internal teams via Salesforce.
• Collaborate with underwriting, sales, and customer service teams to resolve data discrepancies and streamline workflow.
• Participate in regular quality‑control audits to maintain data integrity and compliance with regulatory standards.
• Contribute to process‑improvement initiatives by suggesting enhancements to data‑entry procedures and software tools.

Essential Qualifications

• Demonstrated strong work ethic and an unparalleled attention to detail.
• Ability to thrive in high‑volume, fast‑paced environments while maintaining accuracy.
• Excellent written and verbal communication skills; comfortable interacting with internal stakeholders and external partners.
• Basic proficiency in Microsoft Excel, including formulas, data validation, and pivot tables.
• Experience with Salesforce or similar CRM platforms is a plus.
• Self‑motivated with the capacity to work independently and as part of a collaborative team.
• Reliable high‑speed internet connection and a suitable home office setup for remote work.

Preferred Qualifications & Skills

• Prior experience in the insurance, healthcare, or financial services sectors.
• Familiarity with data‑privacy regulations such as HIPAA, GDPR, or CCPA.
• Advanced Excel skills (VLOOKUP, macros, conditional formatting).
• Exposure to electronic signature tools like HelloSign, DocuSign, or Adobe Sign.
• Problem‑solving mindset with a proactive approach to identifying and correcting data issues.
• Ability to manage multiple priorities and meet tight deadlines without sacrificing quality.

What You’ll Gain – Compensation & Benefits Flexible Working Arrangements: Fully remote role with the freedom to choose a schedule that aligns with your personal productivity peaks, within the core hours of 8:00 am – 5:00 pm EST. Competitive Base Salary: Market‑aligned compensation that reflects your experience and expertise. Generous Paid Time Off: Vacation days, sick leave, and paid holidays to support work‑life balance. Comprehensive Health Benefits: Medical, dental, and vision coverage tailored to the employee’s country of residence. Retirement Savings Plan: Competitive retirement benefits to help you plan for the future. Wellness Programs: Access to free posture‑based fitness workouts, mental‑health resources, and a paid sabbatical leave for personal development. Continuous Learning: Training opportunities provided by careerzynith and external partners, plus 1‑on‑1 coaching, mentorship, and cross‑functional development pathways. Technology Stipend: