Enrollment Systems & Data Coordinator
KIPP Texas Public Schools is a free, public charter school network dedicated to preparing students for college and beyond. They are seeking an Enrollment Systems & Data Coordinator to support enrollment operations, manage data systems, and ensure accurate reporting to facilitate student enrollment.
Responsibilities
- Configure and set up our enrollment platform for major enrollment milestones, including the annual lottery and re-enrollment periods
- Lead rigorous system testing (including zip code logic, lottery algorithms, and priority testing) and serve as a liaison with our software vendor
- Collaborate with various departments to configure and update registration and re-enrollment forms annually
- Provide ongoing support for major HubSpot initiatives, including building forms, executing email campaigns, and fulfilling dashboard requests to optimize prospective family outreach
- Oversee the phone system utilized by our Student Recruitment Team
- Update and maintain critical enrollment data dashboards weekly and monthly for distribution to internal stakeholders
- Lead data analysis projects and perform regular data cleanup and auditing using Microsoft Excel and Google Sheets to ensure data integrity
- Perform regular data audits between SchoolMint, HubSpot, and our Student Information System (SIS) to ensure student records are perfectly synced and accurate across all platforms
- Manage the organization-wide enrollment inboxes on a regular basis
- Resolve incoming help tickets from front office teams, the Student Recruitment Team, and Marketing, all while providing excellent customer support
- Create and maintain parent-facing 'how-to' guides, FAQs, or brief video tutorials on how to navigate the registration and lottery processes to help reduce helpdesk ticket volume and for website use
- Manage user accounts, permissions, and security roles for internal staff across all enrollment platforms
- Develop training materials on how to navigate SchoolMint and HubSpot and process enrollment documents
- Review all incoming student transfer requests during designated transfer windows
- Support in evaluating and tracking transfer requests against established criteria to determine approval or denial
- Ensure approved transfers are accurately moved and documented across all relevant databases and systems
Skills
- 1–3 years of experience in enrollment, school operations, data coordination, or a related administrative role
- Strong working knowledge of Microsoft Excel and Google Sheets, including VLOOKUPs, pivot tables, and data sorting
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace (Sheets, Docs, Slides, Drive)
- Ability and willingness to work outside standard hours around major enrollment milestone launches
- Experience with SchoolMint and/or HubSpot is a strong plus
Benefits
- Comprehensive medical, dental, and vision plans with coverage options for employees and their families.
- Competitive vacation and flexible paid time off (PTO) policies.
- Paid family leave.
- Flexible spending account or high-yield HSA.
- Employee assistance programs.
- KIPP also offers the following employee-paid benefits: legal plans, LifeLock identity protection, life insurance and disability insurance.
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