Fractional CFO (Hospitality Focus)
The Role: We are seeking an experienced, proactive Fractional CFO to lead the financial operations for two independent hotel properties (Comfort Inns) located in Redding, CA / Klamath Falls, OR. We operate on a fully automated, cloud-based tech stack (QuickBooks Online, ChoiceAdvantage). This is not a traditional bookkeeping role. We are looking for a financial partner to own the entire financial function—ensuring our day-to-day operations are flawless while acting as a strategic advisor to optimize our profitability, manage vendor costs, and drive long-term business growth. Core Responsibilities:
- Full-Charge Bookkeeping: Oversee daily revenue reconciliations from the PMS, ensure accurate and timely accounts payable (AP) processing, and manage accounts receivable (AR).
- Strategic Financial Management:
- Vendor Negotiations: Proactively review, renew, and negotiate vendor contracts (e.g., linens, waste management, utilities, insurance) to maximize our margins.
- Pricing & Revenue Strategy: Analyze monthly KPIs (RevPAR, GOPPAR) to assist in room-rate pricing strategies and operational decision-making.
- Financial Reporting: Maintain a standardized Chart of Accounts (COA) for both properties to enable side-by-side performance analysis and deliver monthly "Controller-level" P&L summaries.
- Operational Control:
- Perform monthly bank and credit card reconciliations.
- Manage occupancy tax compliance and payroll integration (e.g., Gusto/ADP).
- Establish and maintain internal controls to prevent revenue leakage and ensure financial integrity.
- Weekly Management Pulse: Participate in a standing 30-minute weekly management sync (via Zoom or in-person) to review cash flow, address outstanding AP/AR, discuss vendor contracts, and align on upcoming strategic priorities.
Required Qualifications:
- Hospitality Expertise: Proven experience in hotel/hospitality accounting.
- Technical Proficiency: Expert-level mastery of QuickBooks Online and experience integrating PMS software with accounting platforms.
- Communication: Ability to explain complex financial data in plain English and translate those numbers into actionable business decisions.
- Efficiency Mindset: Must be comfortable working in a paperless, automated environment.
- Local Presence: Preference for candidates in the Redding/Klamath Falls area who are available for occasional onsite site visits.
The Offer:
- Engagement Structure: Long-term, independent contractor engagement.
- Compensation: Competitive flat monthly retainer
- Incentive Program: We value proactive cost-savings; we offer performance-based bonuses for negotiated savings that exceed baseline targets.
- Autonomy: A streamlined, high-tech workflow where you are empowered to make decisions and drive results.
Pay: $10,000.00 per year Application Question(s):
- We have a slow month approaching, and cash is tighter than usual. I have three invoices to pay: the property tax bill, the housekeeping payroll, and a bulk purchase of renovation supplies. They all total more than what is currently in our operating account. How would you advise me on prioritizing these payments, and how would you communicate this situation to me?
- We're currently operating with a 3rd party bookkeeper who is using their custom software. We will need to bring this all into quickbooks - its organized but there may be errors/ inefficiencies. How would you approach this task?
Work Location: Remote