Office Manager / Executive Assistant — Full-Time In-Office Task Finisher
Location: Maplewood / St. Louis, MO 63143 Job Type: Full-time Schedule: Monday–Friday, in-office Pay: $24–$28 per hour, depending on experience Work Location: In person
About the Role
We are a local real estate brokerage and property management company looking for a steady, reliable, detail-oriented person who loves getting things done. This is a full-time, in-office role for someone who can become the consistent daily presence in our office, support our longtime office manager as she transitions toward retirement, and help the owner and team complete the tasks that keep the company running. This is not a remote job. This is not a corporate cubicle job. This is not a drama job. This is not a “big title, lots of meetings, little follow-through” job. This is a job for someone who takes pride in being dependable, organized, calm, and useful. If someone forwards you an email and asks you to handle it, your instinct should be: “Got it. I’ll figure it out, get it done, and let you know when it’s complete.” What We Need We need someone who shows up. Rain, sleet, snow, traffic, Mondays, Fridays, busy days, boring days — you show up. You are the steady person in the office. People know you will be there. People know you will follow through. People know you are not going to stir up drama, disappear, overcomplicate things, or leave a trail of half-finished tasks behind you. Our longtime office manager is preparing to move toward retirement, and we want the right person to start now so she can train you over the next couple of months. You will learn the office, the people, the systems, the recurring responsibilities, and the rhythm of the company. The role may evolve over time as the company grows, changes, or restructures. But one thing will not change: there will always be important work to do, tasks to finish, people to support, details to catch, and follow-up that needs to happen. The Type of Person We Are Looking For You are a finisher. You like crossing things off the list. You like cleaning up loose ends. You like taking something that was messy, vague, or half-started and turning it into something complete. You do not need constant praise. You do not need to be the loudest person in the room. You do not need to be in charge of everyone. You are comfortable being the steady, trusted person who keeps things moving. You are humble, reliable, practical, and sharp enough to solve basic problems without needing every tiny step explained. You are not easily rattled. You can handle interruptions. You can work from a checklist. You can ask a clear question when needed. You can follow up with people. You can keep confidential information confidential. You can be friendly without getting sucked into gossip. We are a casual, entrepreneurial, non-corporate office — but this role still requires excellent attendance, professionalism, follow-through, and attention to detail. What This Job Actually Looks Like Some days you may be helping with agent paperwork. Some days you may be scanning mail, depositing checks, answering phones, ordering supplies, helping with office systems, or supporting property management administration. Some days the owner may forward you an email and say, “Please handle this,” and your job is to figure out what needs to happen, do it, and report back when it is complete. Some tasks will be repetitive. Some will be urgent. Some will be boring. Some will be a little weird. Some will require you to track down an answer from someone else. The right person will not be bothered by that. The right person will like being useful. Core Responsibilities: Office Management Be the reliable daily presence in the office. Open, organize, and help maintain the office. Answer and route phone calls. Greet visitors, agents, clients, vendors, and staff professionally. Handle mail, scanning, paperwork, office supplies, signage, business cards, and general office needs. Keep the office organized and functioning. Help with vendor coordination and basic office-related follow-up. Administrative Task Completion Complete tasks assigned by the owner, office manager, and leadership team. Take forwarded emails and turn them into completed actions. Follow up with people until tasks are actually finished. Track open items and close loops. Ask clear questions when something is unclear. Communicate completed work clearly and simply. Help create, update, and follow checklists so recurring work gets done consistentl