Part-time Marketing & Executive Assistant | Remote | PH Based | Working Pacific
What to Expect- Hours:15–20 hours per week to start. Fully remote. Working Pacific time. - Rate: $7-9 USD per hour. - Schedule: Flexible, with consistent availability and responsiveness expected - Tools you'll use:Claude (Client Concierge), Flodesk, Google Drive, Meta Business Suite, TikTok, Canva, Zencastr, and more - Growth: This role has real room to grow as the business grows — your initiative and ownership will be noticed and rewarded
About the Role
Nadege is a thought leader, author, and podcast personality building something meaningful — and she needs a sharp, creative, and deeply capable right hand to help her do it. This isn't a "just answer emails" kind of role. You'll be stepping into a dynamic position that blends executive support, marketing strategy, content creation, and client care. You'll work inside a business that lives at the intersection of personal growth, visibility, and impact — and you'll be expected to show up as a true team member, not just a task-completer. If you're someone who gets excited about AI tools, has a natural eye for elegant design, and loves bringing order to creative chaos, this role was built for you. What You'll Be Doing Executive & Admin Support- Managing Nadege's inbox and responding to emails using a custom AI-powered Client Concierge built on Claude - Handling calendar management — scheduling sessions, evaluating podcast guesting invitations, managing reschedules, and blocking time for travel and events - Researching incoming podcast invites to assess fit and confirm recording availability - Responding to client texts and inquiries using the Client Concierge tool to keep communication flowing without overwhelming Nadege - Auditing welcome email sequences and automations to ensure all offers and messaging are current - Proposing and building a more robust project management system (currently run through shared Google Docs) Systems & Backend Organization- Organizing and maintaining the back-end of key platforms: Flodesk, Google Drive, Meta Business Suite, and TikTok - Creating, documenting, and improving internal systems so the business runs smoothly even when Nadege is heads-down Marketing & Content- Scheduling Instagram content and following through on publishing - Writing captions and content for Instagram, YouTube, podcast episodes (Apple, Zencastr, Spotify), and email newsletters - Brainstorming and generating fresh content ideas for the newsletter and social platforms - Pulling and interpreting data analytics across social media platforms and book sales — and actually advising on what to do with that data - Supporting ads strategy and implementation - Promoting events, online courses, and books across all social platforms and the newsletter - Creating launch plans, timelines, and full marketing strategies for new offers and campaigns - Designing graphics and creating polished visual content in Canva - Researching speaking and attendance opportunities for Nadege — prioritizing local/drivable events from Los Angeles, with secondary interest in New York, Chicago, Texas (SXSW), Paris, and Europe
What We're Looking For
Non-Negotiables:- You have a genuine eye for design — elegance, creativity, and aesthetic intentionality matter to you - You are excited about AI and already proficient in using it as a real work tool - You are highly communicative — proactive, clear, and consistent - You are not intimidated by the nature of Nadege's work; you ask questions, brainstorm freely, and engage with curiosity - You are excellent at time and project management — you follow through without being chased - You are resourceful — you figure things out before asking, and you bring solutions - You are comfortable being visible as part of the team, including having your camera on during Zoom calls and masterclasses Preferred (but not required):- Non-religious background or orientation If you're a creative, systems-minded, AI-savvy assistant who wants to be genuinely embedded in a brand doing meaningful work — we'd love to hear from you. Apply and tell us a little about yourself and why this role feels like a fit.