Philanthropy Administrator - Grateful Giving & Donor Relations

Philanthropy Administrator - Grateful Giving & Donor Relations The Philanthropy Administrator supports the Grateful Giving and Donor Relations team, a group dedicated to advancing the mission of philanthropy at MD Anderson Cancer Center by fostering a culture of giving centered on patients and their charitable contributions. The Philanthropy Administrator plays a key role in providing highly organized programmatic, project, and administrative support to ensure effective execution of grateful patient fundraising initiatives and donor relations strategies. This position works closely with multiple teams and provides high-level administrative support to the Executive Director, Grateful Giving and Donor Relations, ensuring operational excellence and consistent communication across stakeholders. MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention. The Philanthropy Administrator contributes directly to this mission by supporting donor recognition, stewardship, engagement, and operational coordination that enable meaningful philanthropic partnerships and lasting impact. The Philanthropy Administrator collaborates across the institution to ensure programs are delivered with precision, quality, and strategic alignment, while strengthening internal operations and supporting leadership decision making. The ideal candidate for the Philanthropy Administrator is a highly organized administrative professional with experience supporting senior leadership, managing complex projects, and coordinating operations in a fast-paced environment. Strong skills in business operations, project coordination, CRM systems, and stakeholder collaboration are essential, along with the ability to manage multiple priorities with attention to detail and professionalism. Experience in philanthropy, donor relations, or complex institutional settings is well suited for this role. Salary Range - Minimum Salary: $68,500 Midpoint Salary: $85,500 Maximum Salary: $102,500 Work location is remote Why Us? The Philanthropy Administrator role offers the opportunity to support meaningful philanthropic work that advances patient-centered care and institutional excellence at MD Anderson Cancer Center. This position provides exposure to strategic initiatives, senior leadership collaboration, and cross-functional teamwork while supporting professional growth, operational impact, and work-life balance within a mission-driven organization.

• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Responsibilities

Philanthropic Business Operations

• Manage philanthropic business operations including communication dissemination, budget planning and oversight, and program data accuracy and quality
• Maintain accurate, current content on the Philanthropy division SharePoint site in collaboration with team leads
• Prepare, review, and process activity reports for three team members to support operational tracking
• Serve as procurement card holder and reconciler, monitoring expenditures and ensuring compliance with institutional guidelines
• Coordinate complex travel logistics and manage expense reporting with accuracy and timeliness
• Manage end-to-end meeting logistics, including scheduling, agendas, documentation, and action item tracking
• Anticipate and proactively address operational needs of the Executive Director through calendar management and workflow analysis

Team Operations

• Oversee team and program-level administrative processes and operational workflows
• Track metrics, validate data integrity, and support output reporting and budget compliance
• Maintain organized digital filing systems with version control and documentation standards
• Develop subject matter expertise in the CRM platform to support Grateful Giving and Donor Relations processes
• Design and implement CRM workflows to capture and track programmatic activities
• Submit and manage CRM cases on behalf of the Executive Director to ensure timely resolution

Project Coordination

• Execute project requirements for team and squad-level initiatives with timely, high-quality deliverables
• Develop systems to enhance visibility of team objectives, progress, and accompl