Remote | Research Administration & Grants Workflow Specialist
We are sharing a specialised part-time consulting opportunity for professionals experienced in research administration, grants management, sponsored programs, research compliance, post-award reporting, core-facility operations, and structured research operations workflows. This role supports current and upcoming remote consulting opportunities focused on structured research administration review, grants workflow analysis, sponsored-program documentation, research compliance materials, budget review, post-award reporting, and high-quality project execution. Selected professionals will apply their research operations expertise to review realistic academic or institutional research scenarios, evaluate documentation requirements, prepare structured written outputs, and support accurate, evidence-based research administration tasks.
Key Responsibilities
Professionals in this role may contribute to: Pre-Award Grants & Proposal Review
- Review research administration scenarios involving grant proposals, budgets, budget justifications, sponsor requirements, submission materials, and pre-award workflows
- Evaluate proposal packages against required fields, sponsor instructions, institutional requirements, source materials, and defined review criteria
- Support structured review of NIH, NSF, DOE, DoD, foundation, or other sponsored research materials
- Identify missing documentation, budget inconsistencies, compliance gaps, and expected proposal review outcomes
Post-Award, Financial & Compliance Support
- Review post-award scenarios involving financial reports, effort certifications, award documentation, compliance records, RPPR materials, FFRs, and Uniform Guidance requirements
- Evaluate post-award outputs against source records, reporting timelines, allowable cost rules, documentation standards, and sponsor requirements
- Support structured review of 2 CFR 200 materials, sponsored-program records, contract documentation, and financial compliance workflows
- Prepare clear written explanations for research administration decisions based on source materials and verifiable criteria
Research Compliance & Core-Facility Operations
- Review research compliance scenarios involving IRB, IACUC, IBC, COI, export control, compliance training records, and research oversight documentation
- Evaluate research operations materials involving core-facility workflows, shared-resource documentation, service requests, usage records, and administrative processes
- Support structured review of materials connected to SharePoint, Box, DocuSign, Mendeley, EndNote, ADP Workforce Now, UKG Pro, or similar research administration systems
- Maintain accuracy, consistency, and professional judgment across submitted work
Ideal Profile Strong candidates may have:
- 3+ years of experience in research administration, research operations, grants management, sponsored programs, research compliance, post-award administration, pre-award support, core-facility operations, or related institutional research roles
- Experience in one or more areas such as NIH, NSF, DOE, DoD, foundation grants, pre-award grants management, post-award financial reporting, Uniform Guidance, 2 CFR 200, FFR, RPPR, sponsored-program administration, contract negotiation, IRB, IACUC, IBC, COI, export control, or shared-resource operations
- Familiarity with tools and systems such as SharePoint, Box, DocuSign, Mendeley, EndNote, ADP Workforce Now, UKG Pro, grants portals, research administration systems, or similar institutional platforms
- Comfort reading and preparing research administration artifacts such as grant proposals, budgets, budget justifications, compliance protocols, financial reports, effort certifications, training records, and sponsored-program documentation
- Strong analytical thinking and written communication skills
- Ability to translate research administration workflows into clear, structured task documentation
Educational Background
- A degree or professional background in research administration, public administration, healthcare administration, higher education administration, finance, accounting, compliance, science administration, business administration, or a related field is helpful
- Equivalent practical experience in grants management, sponsored programs, research compliance, post-award reporting, or institutional research operations is also highly relevant
Nice to Have
- Experience at an R1 university, academic medical center, federal research agency, major nonprofit research organization, hospital research institute, or sponsored-programs office
- Famili