Sr. HR Coordinator (DOM General Admin Chairmans Office)
About the position We are seeking a Sr. HR Coordinator who will serve as the primary point of contact for department/divisional personnel/payroll issues. The Sr. HR Coordinator partners with departmental and central HR leaders to interpret HR policy and procedures and works with senior management to establish departmental/divisional practice within JHU guidelines.
Responsibilities
- Develop and review job descriptions with supervisor/manager/faculty and suggest changes based on understanding of area and need.
- Submit position requests through the required divisional review and approval workflow.
- Upon financial approval, submit requisition and ensure accurate posting.
- Collaborates with talent acquisition and compensation staff to facilitate the hiring process.
- Participate in creating/developing department/divisional orientations. May deliver training.
- Facilitate general human resources questions for the department and escalate concerns or more complex inquiries to central support and resolution.
- Provide guidance and make recommendations on appropriate starting salaries and promotional salaries for faculty and staff to ensure equity, in collaboration with the HR compensation team.
- Oversee the general onboarding process for new employees and work to ensure payroll system and new hire data accuracy.
- Assist and advise employees on tax information, sick time, vacation time, holidays, leave of absence, family medical leave, payroll, tuition reimbursement, flexible fringe benefits, deductions, etc.
- Responsible for coordinating initial departmental efforts related to staff that require Family Medical Leave (FMLA) and Short-Term Disability (STD Parental leave and Birth Recovery Leave. Will work with divisional administration, supervisors, and SOM and JHHS HR representatives on submission of paperwork related to this area.
- Support departmental review and approval process related to time off, E210 management, overtime payments, timely terminations and transaction processing and other payroll and leave related logistics.
- Work with departmental HR, administrative and finance leaders to coordinate the annual performance review process. Use guidelines to determine annual increases and communicate changes to staff.
- Support departmental leaders with general employee relations needs, including gathering information to support investigations, performance improvement challenges and all related employee management efforts.
- Coordinate visa process for international faculty, fellows, and staff. Resolve visa and credentialing issues.
- Provide general HR guidance to managers and staff within the department or designated area of responsibility.
- Other duties as assigned.
Requirements
- Bachelor's Degree in Human Resources, Business Administration, or another related field.
- Three years related experience.
- Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Nice-to-haves
- Strong knowledge of HR regulations and JHU personnel policies
- Customer Service - Developing
- Employee Relations Investigations - Developing
- Human Resources Information Systems (HRIS) - Intermediate
- Payroll Processing - Intermediate
- Record Keeping - Intermediate
- Regulatory Compliance - Developing