V101 - Legal Practice Assistant

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022! Job Description: Job Duck is seeking a proactive and highly organized Legal Practice Assistant to support a growing remote law firm environment. This role is ideal for someone who thrives in a fast-paced setting, enjoys taking ownership of administrative processes, and is eager to create structure where it is needed most. You will play a key role in ensuring daily operations run smoothly, allowing the attorney to focus on legal work and client outcomes. The position offers a dynamic mix of administrative, client-facing, and operational responsibilities, making a measurable impact on efficiency and service delivery. A candidate who is intuitive, adaptable, and committed to long-term growth will excel in this role.

• Compensation Range: $1,060 to $1,150 USD

Responsibilities include, but are not limited to: Ensure processes are organized to prevent tasks from falling through the cracks Assist with general administrative tasks to support daily operations Track time entries and maintain accurate records Prepare and send retainer agreements to clients Maintain ongoing client communication and follow-ups Support billing processes and ensure timely invoicing Handle email inbox management and correspondence Conduct client intake processes and gather necessary information Coordinate scheduling and maintain accurate calendars Answer and manage incoming phone calls professionally Requirements: Required Skills

• Strong communication and conversational abilities with a neutral English accent
• Critical thinking and problem-solving capabilities
• High level of organization and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Intuitive decision-making and sound judgment
• Empathy and professionalism in client interactions
• Growth mindset and willingness to learn new processes
• Adaptability and accountability in a remote work setting
• Time management and task prioritization skills
• Tech-savvy with ease in adopting legal and productivity tool

Additional Job Description

• Work schedule: 8:30 AM to 5:30 PM EST
• Location: Remote
• Industry: Legal services supporting multiple practice areas including education, employment, environmental, healthcare, and social services
• Required equipment: Reliable computer, strong and stable internet connection, and a professional home office environment

Required Tools and Software: ◦ CRM system such as PracticePanther ◦ Communication tools such as Microsoft Teams ◦ Microsoft Office 365 including Outlook and OneDrive Work Shift: 8:30 AM - 5:30 PM [EST][EDT] (United States of America) Languages: English Ready to dive in? Apply now and make sure to follow all the instructions! Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.